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Army Engineer Magazine Editorial Guidelines, Themes and Deadlines


Army Engineer magazine (AE Magazine) is published by the Army Engineer Association (AEA), primarily as a benefit of membership with the non-profit organization. In addition to individual and supporting firm members, copies of the magazine may be provided to units, organizations and libraries having an interest.

AE Magazine is published on a bi-monthly basis and contains articles of interest involving all aspects of Army engineering, past and present. General editorial themes are determined annually by the Editor for each issue, in coordination with the Executive Director of the AEA. (See below for current publication year themes and deadlines.)

For the magazine to be trusted by its readers and to endure itself as a unique and quality publication, readers must be assured of its editorial integrity. With that in mind, the following guidelines are provided.

Articles for Publication-Units, Organizations, Individuals

Article(s) must be provided as text file(s) (MS Word, MAC OSX Pages, etc), along with digital (jpeg) photographs and graphics. Such images should not be embedded in the text file, but sent as separate jpegs. It is acceptable to include all photos and graphics as a part of a MS Power Point or MAC OS Keynote presentation file. DO NOT apply "styles" to text materials submitted. Any such styles will have to be first removed by the Editor prior to insertion into the specific magazine layout designed by the Editor.

Length of feature or cover story articles is typically 2000-5000 words in length, but that amount is flexible depending on the subject matter. A typical standard (not feature) article is around 1000-2000 words in length. Many units and organizations desire to prepare a "series" of articles from subordinate elements assigned or attached to the organization. Such presentations may be upwards to 20 magazine pages in length when published. When series presentations are prepared, it is a good idea to have an overview presentation written by the senior commander. Also, it is often desirable to use a photograph from the series on the magazine's front cover. In that regard, proposed photographs to be used in that premium space must be high resolution and in a vertical (portrait) orientation.

Use acronyms sparingly and when used for the first time, indicate what they stand for. Make sure to provide proposed captions, each keyed to specific photos or graphics. Lastly, provide at the end of the article a short summary of the author's biography including key assignments, education above high school, etc. Such information will be highlighted by the Editor as a byline at the end of the article.

Materials may be sent electronically (email) to the Editor, based on the size of the files involved. Target resolution is 300 ppi for color and 225 ppi for grayscale images and graphics; however, there is some leeway in terms of using lower resolution images, if they can be altered by the Editor to a higher resolution suitable for printing. If files are large (e.g. greater than 3MB) then they may be submitted by mail on a CD-R. The Editor reserves the right to determine whether of not the article will be published.

Viewpoints expressed will be those of the authors and do not necessarily reflect the views or the policies of AE Magazine or the AEA. All materials are subject to editing for space, clarity and conformity to layout design.

The Editor may send edited articles (ready for print, in PDF format) to the author for one final review before publication, if deemed necessary by the Editor. Response deadlines will be dependent upon the relevant publication schedule. If an author is unable to respond by the identified deadline, the Editor reserves the right to be able to move forward with publication of the edited article.

AEA Supporting Firm Member (SFM) Articles for publication

(Only) companies which are Supporting Firm Members of the AEA are encouraged to submit original articles for publication. Articles are to be written in such a manner to be consistent with the normal editorial content of the magazine, and clearly not focused on directly advertising a specific product or service. Authors should keep in mind that a typical magazine reader will not be interested in reading material that does not have a specific Army engineer interest to them. Therefore, titles, call-outs, and images or graphics used should be eye-catching.

The article should be written (as much as is possible) in non-technical terms, authors should limit the use of acronyms and detailed product specifications, materials should avoid overuse of self-promotional phrases which may make the article read like an advertisement, and when possible first-hand accounts of product or service actual use in support of Army engineering should be included. Company logos will not be used in these materials.

See the above paragraph for technical specifications.

Important Dates 2010:

November-December. Army Engineer History and Traditions

Close date for ads and articles is October 15th, 2010

Important Dates 2011:

The primary focus areas for publication year 2011 magazine issues and important deadlines are as follows*

January-February. Installation management/environment

Close date for ads and articles is December 3, 2010.

March-April. Army Engineer force developments.

Close date for ads and articles is February 4, 2011.

May-June. Army Engineer veterans and associated programs.

Close date for ads and articles is April 1, 2011.

July-August. Army engineer education and training programs.

Close date for ads and articles is June 3, 2011.

September-October. Project and program management

Close date for ads and articles is August 5, 2011.

November-December. Army engineer history and traditions.

Close date for ads and articles is October 7, 2011.

Contact Information

Editor's email:

Editor’s mailing address:

Michael Morgan, Editor Army Engineer Magazine, 148 Romana Drive, Ridgeway, VA 24148. Telephone: 276.956.1769.