editorial guidelines

army engineer magazine

Introduction

Army Engineer magazine is published by the Army Engineer Association (AEA), primarily as a benefit of membership with the non-profit organization. In addition to individual and supporting firm members, copies of the magazine may be provided to units, organizations, and libraries having an interest.

Army Engineer is published on a bi-monthly basis and contains articles of interest involving all aspects of Army engineering, past and present.

For the magazine to be trusted by its readers and to endure itself as a unique and quality publication, readers must be assured of its editorial integrity. With that in mind, the following guidelines are provided.

Articles for Publication — Units, Organizations, Individuals

Article(s) must be provided as text file(s) (MS Word, MAC OSX Pages, etc.), along with digital (jpeg) photographs and graphics. Such images should not be embedded in the text file, but sent as separate jpegs. DO NOT apply "styles" to text materials submitted. Any such styles will have to be first removed by the editor prior to insertion into the specific magazine layout designed by the editor.

Length of feature or cover story articles is typically 2,000-5,000 words in length, but that amount is flexible depending on the subject matter. A typical standard (not feature) article is around 1,000-2,000 words in length. Many units and organizations desire to prepare a "series" of articles from subordinate elements assigned or attached to the organization. Such presentations may be upwards to 20 magazine pages in length when published. When series presentations are prepared, it is a good idea to have an overview presentation written by the senior commander. Also, it is often desirable to use a photograph from the series on the magazine's front cover. In that regard, proposed photographs to be used in that premium space must be high resolution and in a vertical (portrait) orientation.

Use acronyms sparingly and when used for the first time, indicate what they stand for. Make sure to provide proposed captions, each keyed to specific photos or graphics. Lastly, provide at the end of the article a short summary of the author's biography including key assignments, education above high school, etc. Such information will be highlighted by the editor as a byline at the end of the article.

Materials may be sent electronically (email) to the editor, based on the size of the files involved. Target resolution is 300 ppi for color and 225 ppi for grayscale images and graphics; however, there is some leeway in terms of using lower resolution images, if they can be altered by the editor to a higher resolution suitable for printing. If files are large (e.g., greater than 3MB) then they may be submitted by mail on a CD-R. The editor reserves the right to determine whether or not the article will be published.

In a nutshell, this is what the editor needs from those who submit articles for publication:

  • TEXT: an unformatted .doc or .rtf or .pages (Mac) file
  • IMAGES: as separate and distinct .jpg files | Do NOT embed the images in the Word document or PowerPoint slideshow, but send instead the photo straight from the camera. A large file, in resolution and physical size, is best; the editor can make a large photo smaller and not lose quality; going the other way — from a small photo to a larger one — causes the image to be fuzzy or pixelated.
  • PHOTO CAPTIONS: keyed to the provided photos and, if known, the name of the photographer (this info can be included at the end of the text file)
  • AUTHOR BIO: a short statement about you, including your unit and position (this also can be included at the end of the text file)
  • AUTHOR PHOTO: a "mug shot" or "head shot" of you to accompany your bio. This photo lends a personal connection between reader and author, gives the reader a face to go along with a name. This photo should follow the rules for all other images.

Viewpoints expressed will be those of the authors and do not necessarily reflect the views or the policies of Army Engineer magazine or the AEA. All materials are subject to editing for space, clarity, and conformity to layout design.

The editor may send edited articles (ready for print, in PDF format) to the author for one final review before publication, if deemed necessary by the editor. Response deadlines will be dependent upon the relevant publication schedule. If an author is unable to respond by the identified deadline, the editor reserves the right to be able to move forward with publication of the edited article.

AEA Supporting Firm Member (SFM) Articles for Publication

Only companies that are Supporting Firm Members of the AEA are encouraged to submit original articles for publication. Articles are to be written in such a manner to be consistent with the normal editorial content of the magazine, and clearly not focused on directly advertising a specific product or service. Authors should keep in mind that a typical magazine reader will not be interested in reading material that does not have a specific Army engineer interest to them. Therefore, titles, call-outs, and images or graphics used should be eye-catching.

The article should be written (as much as is possible) in non-technical terms, authors should limit the use of acronyms and detailed product specifications, materials should avoid overuse of self-promotional phrases which may make the article read like an advertisement, and when possible first-hand accounts of product or service actual use in support of Army engineering should be included. Company logos will not be used in these materials.

Articles are only accepted from firms that have multiple ads placed for the current advertising year.


2016 Issues and Deadlines

MAY/JUNE
Close date for articles: 1 MARCH 2016
JULY/AUGUST
Close date for articles: 2 MAY 2016
SEPTEMBER/OCTOBER
Close date for articles: 5 JULY 2016
NOVEMBER/DECEMBER
Close date for articles: 1 SEPTEMBER 2016

2017 Issues and Deadlines

JANUARY/FEBRUARY
Close date for articles: 1 NOVEMBER 2016
MARCH/APRIL
Close date for articles: 3 JANUARY 2017